• Skip to primary navigation
  • Skip to main content
  • Skip to footer
0203 011 4242   
Contact us
Praxis42

Praxis42

Health and Safety eLearning Consultancy

  • About
        • Our valuesDiscover our values, aspirations and core competencies.
        • Meet the teamLearn about the Praxis42 team of compliance experts.
        • Case studiesExperience how our services support our clients.
        • ReviewsGenuine reviews and ratings from our clients.
        • AccreditationsOur professional expert accrediations, approvals and partners.
        • Terms and conditionsGet easy access to our terms and conditions documents.
        • CareersJoin the Praxis42 team and discover our current vacancies.
        • Latest resources

          • DSE glasses and eye tests for employees – does my employer have to pay?
          • Product Demo: Why your DSE process is building a non-compliance database – and what to do about it
          • What are the Display Screen Equipment Regulations (1992)?
          • Ep 11: Trust without condition – Christian Harris
          • Ep 7: 8 common electrical hazards in the workplace
        • Latest courses

          • Cyber attacks and strategic cyber planning for managers £25.00
          • Behavioural Safety Course Behavioural Safety £25.00
          • Lone working course main image Lone Working Awareness £25.00
          • Image of magnifying glass and laptop Conducting Effective HR Investigations £25.00
          • Data personal information course main Data and Personal Information Security £30.00
  • Services
        • Products
        • eLearning CoursesAccess our extensive library of eLearning training courses.
        • Assessment ToolsInteractive health and safety assessment and evaluation tools.
        • SHINEDiscover SHINE – our complete learning management system.
        • Fire, Health and Safety HelpdeskA central point to access a competent person.
        • Hiscox Risk AcademyPowered by Praxis42.
        • Services
        • Audits and assessmentsEvaluate organisational compliance with on-site assessments and audits.
        • ConsultingDiscover our technology-led health and safety consulting services.
        • Bespoke trainingBespoke fire, health and safety training to support your organisation.
        • SaaSOur health and safety software as a service platform.
        • Topics
          • Fire safety
          • Food Safety
          • Building safety
          • Wellbeing
          • Workplace safety
          • Homeworking
        • Sectors
          • Manufacturing
          • Retail
          • Construction
          • Hospitality
          • Office
          • Telecommunications
  • eLearning
        • Complete library of coursesOur library of over 50 health and safety elearning courses.
        • Health and safety coursesProtect employees with our health and safety courses.
        • Wellbeing coursesPromote mental and physical wellbeing with our courses.
        • HR coursesImprove management and staff skills with our HR training.
        • Cyber coursesOnline courses to help you stay cyber compliant.
        • Food safety coursesEnsure food safety compliance with our food hygene courses.
        • Fire safety coursesProtect people and premises with our fire safety training.
        • Compliance coursesOperate safety in physical spaces with premises training.
        • Safety management coursesIOSH Approved safety management training courses.
        • Assessment ToolsInteractive assessments – from DSE to driver awareness tools.
        • Mandatory training coursesAccess the courses your organisation must provide employees.
        • SHINEDiscover SHINE – our complete learning management system.
        • Popular courses

          • Manual Handling
          • EMF and RF Awareness
          • Fire Safety Training
          • Display Screen Equipment Training
          • UK GDPR and Data Protection Awareness
        • Latest courses

          • Cyber attacks and strategic cyber planning for managers £25.00
          • Behavioural Safety Course Behavioural Safety £25.00
          • Lone working course main image Lone Working Awareness £25.00
          • Image of magnifying glass and laptop Conducting Effective HR Investigations £25.00
          • Data personal information course main Data and Personal Information Security £30.00
  • Topics
        • Building safetyDiscover our building and premises health and safety guides.
        • Display Screen Equipment (DSE)Manage risks associated with incorrect use of DSE through our resources.
        • EMF and RFStay up-to-date with our EMF and RF safety guides and advice.
        • Fire safetyAll you need to learn about fire safety and compliance.
        • Food SafetyNews, advice and guides covering food hygiene and safety.
        • HomeworkingAccess our guides on working from home and employee safety.
        • WellbeingEmployee wellbeing industry advice, trends and support.
        • Workplace safetyGet workplace health and safety advice and access to support.
        • Latest resources

          • DSE glasses and eye tests for employees – does my employer have to pay?
          • Product Demo: Why your DSE process is building a non-compliance database – and what to do about it
          • What are the Display Screen Equipment Regulations (1992)?
          • Ep 11: Trust without condition – Christian Harris
          • Ep 7: 8 common electrical hazards in the workplace
        • Latest courses

          • Cyber attacks and strategic cyber planning for managers £25.00
          • Behavioural Safety Course Behavioural Safety £25.00
          • Lone working course main image Lone Working Awareness £25.00
          • Image of magnifying glass and laptop Conducting Effective HR Investigations £25.00
          • Data personal information course main Data and Personal Information Security £30.00
  • Sectors
        • RetailHealth and safety issues that affect stores and retail premises.
        • HospitalityGuides, advice and support for hospitality organisations.
        • ConstructionNews, guides and support covering the construction sector.
        • ManufacturingManufacturing health and safety resources and guides.
        • OfficeDiscover how to enhance office safety with our expert guides.
        • TelecommunicationsLatest advice and guidance for the telecommunications sector.
        • Latest resources

          • DSE glasses and eye tests for employees – does my employer have to pay?
          • Product Demo: Why your DSE process is building a non-compliance database – and what to do about it
          • What are the Display Screen Equipment Regulations (1992)?
          • Ep 11: Trust without condition – Christian Harris
          • Ep 7: 8 common electrical hazards in the workplace
        • Latest courses

          • Cyber attacks and strategic cyber planning for managers £25.00
          • Behavioural Safety Course Behavioural Safety £25.00
          • Lone working course main image Lone Working Awareness £25.00
          • Image of magnifying glass and laptop Conducting Effective HR Investigations £25.00
          • Data personal information course main Data and Personal Information Security £30.00
  • Resources
        • BlogsAccess our latest guides, advice and industry articles.
        • WebinarsSign up to our latest webinars and access our archive.
        • Upcoming Product DemoWhy your DSE process is building a non-compliance database
        • Fire, Health and Safety FAQsDeveloped by experts covering key queries.
        • VideosTake a look at our video library including our product demos.
        • Risk. Sleep. Repeat. – PodcastTune into our latest health, safety and risk podcasts.
        • Safety Made Simple – PodcastBreaking down different health and safety topics.
        • Sectors
          • Retail
          • Hospitality
          • Manufacturing
          • Construction
          • Office
          • Telecommunications
        • Topics
          • Fire safety
          • Food Safety
          • Wellbeing
          • Homeworking
          • Workplace safety
          • Building safety
  • Client login

This Data Processing Agreement (“Agreement“) forms part of the Praxis42 Limited – Terms and Conditions which have been agreed by the Client (“Contract“)

Praxis42 Limited

Mercury House

Crockatt Rd,

Hadleigh

Ipswich

IP7 6RJ
(together as the “Parties”)

WHEREAS

(A) The Client acts as a Data Controller.

(B) The Client wishes to subcontract certain Services, which imply the processing of personal data, to the Data Processor.

(C) The Parties seek to implement a data processing agreement that complies with the requirements of the current legal framework in relation to data processing and with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

(D) The Parties wish to lay down their rights and obligations.

IT IS AGREED AS FOLLOWS:

1) Definitions and Interpretation

1.1 Unless otherwise defined herein, capitalised terms and expressions used in this Agreement shall have the following meaning:

1.1.1 “Agreement” means this Data Processing Agreement and all Schedules;

1.1.2 “Client Personal Data” means any Personal Data Processed by a Contracted Processor on behalf of Client pursuant to or in connection with the Contract;

1.1.3 “Contracted Processor” means a Sub-processor;

1.1.4 “Data Protection Laws” means EU Data Protection Laws and, to the extent applicable, the data protection or privacy laws of any other country;

1.1.5 “EEA” means the European Economic Area;

1.1.6 “EU Data Protection Laws” means EU Directive 95/46/EC, as transposed into domestic legislation of each Member State and as amended, replaced or superseded from time to time, including by the GDPR and laws implementing or supplementing the GDPR; therefore, for the avoidance of doubt, this includes ‘UK-GDPR’ implemented under UK law following the UK’s exit from the EU on 31 December 2020 (‘applicable Data Protection Laws’);

1.1.7 “GDPR” means EU General Data Protection Regulation 2016/679;

1.1.8 “Data Transfer” means:

1.1.8.1 a transfer of Client Personal Data from the Client to a Contracted Processor; or

1.1.8.2 an onward transfer of Client Personal Data from a Contracted Processor to a Subcontracted Processor, or between two establishments of a Contracted Processor, in each case, where such transfer would be prohibited by Data Protection Laws (or by the terms of data transfer agreements put in place to address the data transfer restrictions of applicable Data Protection Laws);

1.1.9 “Services” means the services the Client provides.

1.1.10 “Sub-processor” means any person appointed by or on behalf of Processor to process Personal Data on behalf of the Client in connection with the Agreement.

1.2 The terms, “Commission”, “Controller”, “Data Subject”, “Member State”, “Personal Data”, “Personal Data Breach”, “Processing” and “Supervisory Authority” shall have the same meaning as in the GDPR, and their cognate terms shall be construed accordingly.

2) Processing of Client Personal Data

2.1 Processor shall:

2.1.1 comply with all applicable Data Protection Laws in the Processing of Client Personal Data; and

2.1.2 not Process Client Personal Data other than on the relevant Client’s documented instructions.

2.2 The Client instructs the Processor to process Client Personal Data provided. Personal Data is limited to employee first name, last name, Client email address, employee employment number, premises name, location within the premises, scores and dates from learning or assessments. No medical or sensitive data will be accepted by the processor or processed.

3) Processor Personnel

Processor shall take reasonable steps to ensure the reliability of any employee, agent or contractor of any Contracted Processor who may have access to the Client Personal Data, ensuring in each case that access is strictly limited to those individuals who need to know / access the relevant Client Personal Data, as strictly necessary for the purposes of the Contract, and to comply with Applicable Laws in the context of that individual’s duties to the Contracted Processor, ensuring that all such individuals are subject to confidentiality undertakings or professional or statutory obligations of confidentiality.

4) Security

4.1 Taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of Processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons, Processor shall in relation to the Client Personal Data implement appropriate technical and organizational measures to ensure a level of security appropriate to that risk, including, as appropriate, the measures referred to in Article 32(1) of the GDPR.

4.2 In assessing the appropriate level of security, Processor shall take account in particular of the risks that are presented by Processing, in particular from a Personal Data Breach.

5) Sub processing

5.1 Processor shall not appoint (or disclose any Client Personal Data to) any Sub-processor unless required or authorised by the Client.

6) Data Subject Rights

6.1 Taking into account the nature of the Processing, Processor shall assist the Client by implementing appropriate technical and organisational measures, insofar as this is possible, for the fulfilment of the Client obligations, as reasonably understood by Client, to respond to requests to exercise Data Subject rights under the Data Protection Laws.

6.2 Processor shall:

6.2.1 promptly notify Client if it receives a request from a Data Subject under any Data Protection Law in respect of Client Personal Data; and

6.2.2 ensure that it does not respond to that request except on the documented instructions of Client or as required by Applicable Laws to which the Processor is subject, in which case Processor shall to the extent permitted by Applicable Laws inform Client of that legal requirement before the Contracted Processor responds to the request.

7) Personal Data Breach

7.1 Processor shall notify Client without undue delay upon Processor becoming aware of a Personal Data Breach affecting Client Personal Data, providing Client with sufficient information to allow the Client to meet any obligations to report or inform Data Subjects of the Personal Data Breach under the Data Protection Laws.

7.2 Processor shall co-operate with the Client and take reasonable commercial steps as are directed by Client to assist in the investigation, mitigation and remediation of each such Personal Data Breach.

8. Data Protection Impact Assessment and Prior Consultation

8.1 Processor shall provide reasonable assistance to the Client with any data protection impact assessments, and prior consultations with Supervising Authorities or other competent data privacy authorities, which Client reasonably considers to be required by article 35 or 36 of the GDPR or equivalent provisions of any other Data Protection Law, in each case solely in relation to Processing of Client Personal Data by, and taking into account the nature of the Processing and information available to, the Contracted Processors.

9. Deletion or return of Client Personal Data

9.1 Subject to this section 9 Processor shall promptly and in any event within 10 business days of the date of cessation of any Services involving the Processing of Client Personal Data (the “Cessation Date”), delete and procure the deletion of all copies of those Client Personal Data.

10) Audit rights

10.1 Subject to this section 10, Processor shall make available to the Client on request all information necessary to demonstrate compliance with this Agreement, and shall allow for and contribute to audits, including inspections, by the Client or an auditor mandated by the Client in relation to the Processing of the Client Personal Data by the Contracted Processors.

10.2 Information and audit rights of the Client only arise under section 10.1 to the extent that the Agreement does not otherwise give them information and audit rights meeting the relevant requirements of Data Protection Law.

11) Data Transfer

11.1 The Processor may not transfer or authorise the transfer of Data to countries outside the EU and/or the European Economic Area (EEA) without the prior written consent of the Client. If personal data processed under this Agreement is transferred from a country within the European Economic Area to a country outside the European Economic Area, the Parties shall ensure that the personal data are adequately protected. To achieve this, the Parties shall, unless agreed otherwise, rely on EU approved standard contractual clauses for the transfer of personal data.

12) General Terms

12.1 Confidentiality. Each Party must keep this Agreement and information it receives about the other Party and its business in connection with this Agreement (“Confidential Information”) confidential and must not use or disclose that Confidential Information without the prior written consent of the other Party except to the extent that:
(a) disclosure is required by law;
(b) the relevant information is already in the public domain.

12.2 Notices. All notices and communications given under this Agreement must be in writing and will be delivered personally, sent by post or sent by email to the address or email address set out in the heading of this Agreement at such other address as notified from time to time by the Parties changing address.

13) Governing Law and Jurisdiction

13.1 This Agreement is governed by the laws of England and Wales.

13.2 Any dispute arising in connection with this Agreement, which the Parties will not be able to resolve amicably, will be submitted to the exclusive jurisdiction of the courts of England.

Contact us

We'd love to hear from you!

Get in touch about your training, auditing and assessment needs and we'll help you get on the right track for effective compliance – or even if you just fancy a chat to find more about us and our services.

Call us on 0203 011 4242
Email us at [email protected]

Or simply fill in our contact form and we'll get in touch.

Book a time

Use our calendar to book a time convenient for you.

Book a time

Where to find us

Mercury House
Hadleigh Enterprise Park
Crockatt Road
Hadleigh
Suffolk IP7 6RJ

Footer

About Praxis42

We're the leading compliance organisation trusted by businesses nationwide to meet their auditing, assessment and training needs. We work with all sectors and size of organisation. We have extensive accreditation and decades of safety management experience.


Company no. 04152524 · VAT no. 770517529

Explore Praxis42

  • Home
  • About
  • Topic
  • Sector
  • Resources

Subscribe to our newsletter

Stay up-to-date with the latest health and safety news, advice and offers.

0203 011 4242   info [at] praxis42 [dot] com

© 2023 Praxis42 Privacy Policy Terms and Conditions

We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. By clicking “Accept All”, you consent to the use of ALL the cookies. However, you may visit "Cookie Settings" to provide a controlled consent.
Cookie SettingsReject AllAccept All
Manage consent

Privacy Overview

This website uses cookies to improve your experience while you navigate through the website. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. We also use third-party cookies that help us analyze and understand how you use this website. These cookies will be stored in your browser only with your consent. You also have the option to opt-out of these cookies. But opting out of some of these cookies may affect your browsing experience.
Necessary
Always Enabled
Necessary cookies are absolutely essential for the website to function properly. This category only includes cookies that ensures basic functionalities and security features of the website. These cookies do not store any personal information.
Functional
Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features.
CookieDurationDescription
__cf_bm30 minutesThis cookie, set by Cloudflare, is used to support Cloudflare Bot Management.
__lc_cid2 yearsThis is an essential cookie for the website live chat box to function properly.
__lc_cst2 yearsThis cookie is used for the website live chat box to function properly.
__oauth_redirect_detectorpastThis cookie is used to recognize the visitors using live chat at different times inorder to optimize the chat-box functionality.
Performance
Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors.
CookieDurationDescription
_calendly_session21 daysCalendly, a Meeting Schedulers, sets this cookie to allow the meeting scheduler to function within the website and to add events into the visitor’s calendar.
Analytics
Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc.
CookieDurationDescription
_ga2 yearsThe _ga cookie, installed by Google Analytics, calculates visitor, session and campaign data and also keeps track of site usage for the site's analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors.
_gat_gtag_UA_2905818_11 minuteSet by Google to distinguish users.
_gid1 dayInstalled by Google Analytics, _gid cookie stores information on how visitors use a website, while also creating an analytics report of the website's performance. Some of the data that are collected include the number of visitors, their source, and the pages they visit anonymously.
Advertisement
Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. These cookies track visitors across websites and collect information to provide customized ads.
Others
Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet.
CookieDurationDescription
m2 yearsNo description available.
SAVE & ACCEPT
Powered by CookieYes Logo